Privacy Policy

1. Introduction

HireFloat ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our reference checking service.

2. Information We Collect

2.1 Information You Provide

We collect information you provide directly:

• Account Information: Name, email address, company name, password
• Candidate Information: Candidate names, emails, positions
• Reference Information: Reference provider names, emails, relationships, companies
• Reference Responses: Performance ratings, written feedback, recommendations

2.2 Automatically Collected Information

We automatically collect certain information:

• Log data (IP address, browser type, pages visited)
• Device information
• Usage data and analytics
• Cookies and similar tracking technologies

3. How We Use Your Information

We use collected information for:

• Providing and maintaining the Service
• Sending reference request emails
• Generating reference check reports
• Processing your transactions
• Sending administrative information and updates
• Responding to your inquiries and support requests
• Improving our Service and developing new features
• Monitoring and analyzing usage and trends
• Detecting and preventing fraud and abuse

4. How We Share Your Information

We do not sell your personal information. We may share information in the following circumstances:

• With Service Providers: We share information with third-party service providers who perform services on our behalf (email delivery, hosting, analytics)
• For Legal Reasons: We may disclose information if required by law or to protect our rights and safety
• Business Transfers: Information may be transferred in connection with a merger, sale, or acquisition
• With Your Consent: We may share information when you give us explicit permission

5. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. You may request deletion of your data at any time by contacting us. We may retain certain information as required by law or for legitimate business purposes.

6. Data Security

We implement appropriate technical and organizational measures to protect your information:

• Encryption in transit and at rest
• Secure password hashing
• Access controls and authentication
• Regular security audits
• Secure token-based access for public forms

However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Your Rights and Choices

You have the following rights:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your information
• Portability: Request your data in a portable format
• Opt-Out: Unsubscribe from marketing communications
• Withdraw Consent: Withdraw consent for data processing

To exercise these rights, please contact us at privacy@smoothires.com

8. Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your session and keep you logged in
• Remember your preferences
• Analyze usage patterns
• Improve our Service

You can control cookies through your browser settings. Disabling cookies may limit certain features of the Service.

9. Third-Party Services

Our Service uses third-party services:

• Email Service (Resend): For sending reference request emails
• Database (MongoDB Atlas): For data storage
• Authentication (NextAuth): For user authentication

These third parties have their own privacy policies. We encourage you to review them.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

11. Children's Privacy

Our Service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us.

12. California Privacy Rights

California residents have specific rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete personal information, and the right to opt-out of the sale of personal information.

13. GDPR Compliance

For users in the European Economic Area (EEA), we comply with the General Data Protection Regulation (GDPR). Our legal bases for processing include:

• Performance of contract
• Legitimate business interests
• Your explicit consent
• Legal obligations

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new Privacy Policy and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the updated policy.

15. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: